Финансы и учёт

Что делать

Provide a summary of the aging report required by various people in the Accounting and Control Department to prepare monthly reports. Understand objectives in managing the accounts payable function to provide an effective system to track accounts payable for effective cash flow management. Ensure loyalty of key suppliers of the hotel, resulting in lower cost per unit. Obtain, date-stamp, and file all documents which support authorized purchases and services rendered (PRs, POs, delivery notes, signed receiving records, contracts, etc.) for future matching to invoices. Process daily invoices by matching them to their supporting authorizations and receiving records. Check all petty cash vouchers for validity and accuracy and process them for payment. Record all petty cash vouchers and post them timely and accurately into the computer system. Prepare account allocation of all petty cash vouchers. Control and supervise the reimbursement of General Cashier funds. Check if all paid petty cash vouchers are filed properly for future reference. Batch invoices, obtain department head approval, and book them to the appropriate accounts and departments. Review and determine all payments due and submit the payment requests and disbursement schedule to the Accounting Manager and/or the Director of Finance for review and signature prior to the actual preparation of cheques. Prepare cheque payments and submit them, with their supporting documents attached, for final approval and signatures by the Director of Finance and General Manager. Raise and record cheques for urgent payments. Prepare monthly accruals for goods and services received but not invoiced. Prepare monthly accruals for any major commitments. Check and ensure that the books and records are updated accurately and timely. Cooperate and assist in reconciling the month-end inventory book balances to actual physical counts. Prepare month-end closing of accounts payable. Prepare and follow up on some balance sheet schedules as instructed, including all the advanced payments. Have a full working knowledge and capability to supervise, correct, and demonstrate all duties and tasks in the assigned place of work to the standard set. Be entirely flexible and adapt to rotate within the different sub-departments of the Accounting and Finance Department. Be fully conversant with all services and facilities offered by the hotel. Ensure all files and reports are properly filed for future reference. Maintain an up-to-date ‘Open Accounts’ for accounts payable. Assist in carrying out quarterly, bi-yearly, and yearly inventory of operating equipment. Carry out any other reasonable duties as assigned by the Accounting Manager and/or the Director of Finance. Coordinate with Corporate Finance.