Финансы и учёт

Что делать

• • • Provide a summary of the ageing report required by various people in the Accounting and Control Department to prepare monthly reports • To understand objectives in managing Account Payable Function so as to • provide an effective system to track Accounts Payable for effective Cash Flow management • Ensure loyalty of key suppliers of the hotel, resulting in lower cost per unit. • To obtain, date-stamp and file all documents which support authorized purchases and services rendered (PR’s, PO’s, Delivery Notes, signed Receiving Records, Contracts etc.) for future matching to invoices. • To process daily invoices, that is, to match them to their supporting authorizations and receiving records. • To check all the petty cash vouchers for validity and accuracy and to process for payment. • To record all the petty cash vouchers and to post them timely and accurately into the computer system. • To prepare account allocation of all petty cash vouchers. • To control and to supervise the reimbursement of General Cashier funds. • To check if all the paid petty cash vouchers are filed properly for future reference. • To batch invoices, obtain department head approval and book them to the appropriate account and departments. • To review and determine all payments due and to submit the payment requests and disbursement schedule to the Accounting Manager and / or the Director of Finance for review and signature prior to the actual preparation of cheques. • To prepare cheque payments and submit them, with their supports attached, for final approval and signatures by the Director of Finance and General Manager. • To raise and record cheques for urgent payments. • To prepare monthly accruals for goods and services received, but not invoiced. • To prepare monthly accruals for any major commitments. • To check and ensure that the books and records are updated accurately and timely. • To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts. • To prepare month-end closing of Accounts Payable. • To prepare and follow up on some balance sheet schedules as instructed including all the advanced payments. • To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned Place of Work to the standard set. • To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department. • To be fully conversant with all services and facilities offered by the hotel. • To ensure all files and reports are properly filed for future reference. • To maintain an up-to-date ‘Open Accounts’ for Accounts Payable. • To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment. • To carry out any other reasonable duties as assigned by the Accounting Manager and / or the Director of Finance. • Co-ordination with Corporate Finance.